Facilities Financial Administrative Specialist

JOB SUMMARY

Reporting to the Associate Finance Director of Facilities Operations Business Services, the Financial Administrative Specialist (Admin Program Support 2) is responsible for performing a broad range of administrative duties and coordinating workflow and tasks related to parking operations, department purchasing, accounts payable, and accounts receivable.  This position interacts with internal and external customers and is responsible for providing exemplary customer service that builds relationships and supports administrative roles and business functions of Facilities Operations.

JOB CHARACTERISTIC DUTIES AND CHARACTERISTIC DUTIES AND RESPONSIBILITIES: 

• Responsible for a variety of financial and administrative tasks which relate to parking permits, parking citations, event parking, parking garages, garage validations, transportation passes and department procurement. 
• Prepares and initiates department billings, department payments, department purchases and department receipts through the university accounting system and applicable department applications.
• Prepares customer invoices through the university accounting system and assists in the quarterly collection placement process which includes internal and external customer outreach and collaboration with the respective collection agency.

• Processes refunds and/or deposits for parking permits and citations into the university accounting system and parking management software.

• Reconciles operational and clearing accounts and subsequently initiates correcting entries in university systems or applications as applicable.

• Responsible for data management within the University’s Parking systems which includes verifying and processing monthly DMV record data and reviewing system error reports for data duplication or incomplete data.

• Represents Facilities Operations at informational sessions for students and employees specific to Parking Services.

• Reviews administrative and internal operating procedures, processes, and workflow on a continual basis for efficiency and effectiveness; makes recommendations to supervisor for improvements, better customer service, new or updated procedures in order to implement operational policies.

• Provides exemplary customer service to students and employees at all levels of the organization as well as outside vendors, external organizations, state or federal agencies.

• Performs related duties as required.

MINIMUM QUALIFICATIONS

1. Bachelor’s degree in a related field and two (2) years of related experience or an equivalent combination of education and experience.
2. Excellent interpersonal skills and ability to work effectively with university administrators, faculty, staff, students, internal departments, external agencies/groups, and the general public.
3. Excellent oral and written communication skills.
4. Demonstrated experience preparing and ensuring the accuracy of reconciliations using accounting software and third-party systems.
5. Demonstrates practice of and commitment to customer service.
6. Strong attention to detail, organizational and problem-solving skills.
7. Ability to work independently, exercising judgment in resolving issues.
8. Ability to prioritize work while performing multiple tasks successfully.
9. Proficient using computers, including Microsoft Office products.
10. Must be willing and able to be on-call and report to work during emergency closures, inclement weather or significant events that affect campus operations.

PREFERRED QUALIFICATIONS

1. Bachelor’s Degree in a related field.
2. Knowledge of and/or familiarity with standard University policies and procedures.
3. Experience with Kuali Financial Systems (KFS).
4. Experience using HuskyBuy or a similar procurement ERP system.
5. Experience using PeopleSoft Student Administration System.
6. Experience with parking management software applications.
7. Experience in an institution of higher education of similar size and complexity as the University of Connecticut.
8. Experience working in a unionized environment.

APPOINTMENT TERMS

This is a full-time position located at the Storrs campus. The expected salary range is $51,344 to $66,747. The work schedule for this position is Monday through Friday 8:00a.m. – 4:00p.m.  This position is categorized as Emergency Support Services/Essential Staff.  Must be willing and able to work during emergency closures/delayed openings due to inclement weather or for significant events that affect campus operations.  For a full description of this position, please visit the Facilities Operations website at http://fo.uconn.edu/employment-opportunities/.

Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Profession Employees Association (UCPEA).

TO APPLY

Please apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #498735 to upload a resume, cover letter, and contact information for three (3) professional references.  Please identify in your cover letter Search #498735 and ensure that your application materials demonstrate how you meet the stated minimum qualifications and any of the preferred qualifications you may have.  Screening will begin immediately.

This job position is scheduled to be removed at 11:55 p.m. Eastern time on January 1, 2025.

Additional Information

Lead Power Plant Operator

University of Connecticut, Facilities Operations, Storrs Campus

Salary Range: $94,874.00-$123,136.00 Yearly – Individuals new to state service start at the minimum of the pay plan.

Link to Lead Power Plant Operator: https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=9323FM&R1=&R3=

INTRODUCTION

UConn’s Facilities Operations Department, Storrs Campus, has four job openings for Lead Power Plant Operator positions. The Co-Generation Plant produces high-pressure superheated steam, electrical power and chilled water to supply energy to its Storrs campus.  The plant has three 7 MW Solar combustion turbines as well as a 5 MW steam turbine and associated support equipment. In addition, a new Supplemental Utility Plant has been brought online and four chillers are operational within the facility, and one boiler will be going through commissioning soon. Operators will also be responsible for performing tasks at the South Campus Geothermal System and Chiller Plant that is currently under construction and expected to be operating in late 2027.

These positions are permanent, full time positions working rotating days/shifts; ten (10) teams of four (4) persons rotate working eight (8) hour weekdays and twelve (12) hour weekends. This is often called the “8 Plus 12 Plan”. These positions are categorized as Emergency Support Services/Essential Staff.  Must be willing and able to work during emergency closures/delayed openings due to inclement weather or for significant events that affect campus operations.  Applicants must also be willing to respond to emergencies on overtime (nights, weekends or holidays). Applicants must possess a current motor vehicle operator license.  Applicants must be lawfully permitted to work in the United States.

Please note that Facilities Operations NP-2 employees may also be required to perform job duties as assigned at any of the Regional Campuses.

These positions are categorized as “Open to the Public”.

Current qualified UConn NP-2 employees will be given preference in the hiring process and are required to submit an application in order to be considered for a Lead PPO position.

A full benefits package including medical and dental insurance is available.  These positions may be eligible for weekend and shift differential.

UConn offers the following benefits for NP-2 employees:

• Excellent and affordable healthcare options
• Full benefits package including medical and dental insurance. For more information, please visit: https://hr.uconn.edu/employee-benefits-overview/
• Employee retirement benefits (SERS Retirement plan). For more information, please visit: https://hr.uconn.edu/retirement/

The University offers a competitive salary, and outstanding benefits, and a highly desirable work environment.  For additional information regarding benefits visit: https://hr.uconn.edu/benefits-beyond-pay/.

SELECTION PLAN

To Apply:

• In order to be considered for these job openings, you must meet the minimum qualifications as listed on the job opening and must specify your qualifications on your application.  PageUp applications will be evaluated to ensure that the Knowledge, Skill and Ability, Minimum Qualifications and Special Requirements sections of the position have been met.  Please also be sure to demonstrate how you meet any of the Preferred Qualifications that you may have.
• Ensure that your PageUp Application is complete and detailed before submitting it.   You will not be able to make revisions once your application is submitted into the PageUp system.
• If applicable, applicants are strongly encouraged to indicate on their application (under the Job-Related Academic, Technical or Vocational Training section of the application) the name(s) of any Educational Institution(s) attended in trade related subjects, particularly in Electrical, Plumbing and Heating or HVACR, and to indicate the title(s) of the in person and/or online course(s) studied,  Address, City, State where the Educational Institution(s) are located, the years attended and the number of Credits earned or Diploma Earned.
• If applicable, applicants are strongly encouraged to indicate on their application (under the Licenses and Professional Certification section of the application) any current trade license(s) held, along with the issuing agency, license number, date issued and expiration date.
• Although it is not required, applicants are strongly encouraged to submit a cover letter, resume and a list of three professional, work related references along with their contact information.

This position closes on December 31, 2024 at 11:59PM. For more details on the position, or to submit an application, please click on the link below:

Additional Information

Position Summary

To be eligible for the above position(s), the applicant must be a current, permanent or durational UConn NP-2 employee. To apply for the above position, please visit  https://hr.uconn.edu/jobs, click on “Staff Positions”, and reference Job Search Number 497929.

The following are the current work schedules and locations this announcement is recruiting for:

• 3rd Shift HVACR Shop: Tuesday – Saturday, 11:00 p.m. to 7:00 a.m. – Supervisor:  Daryl Cashin
• 3rd Shift HVACR Shop: Sunday – Thursday, 11:00 p.m. to 7:00 a.m.  – Supervisor:  Daryl Cashin
• 2nd Shift Evening Trades Shop: Tuesday – Saturday, 3:00 p.m. – 11:00 p.m. – Supervisor: John Baldesweiler (TSHC)
• 2^nd Shift Evening Trades Shop:  Tuesday – Saturday, 3:00 p.m. – 11:00 p.m. – Supervisor: John Baldesweiler (TSHC)
• 2^nd Shift Evening Trades Shop:  Sunday – Thursday, 3:00 p.m. – 11:00 p.m. – Supervisor: John Baldesweiler (TSHC)
• 1st Shift Regional Campus Law School and Downtown Hartford: Monday – Friday, 7:00 a.m. to 3:00 p.m. – Supervisor: Gary Mackiewicz

*This job search will be utilized to backfill any vacancies that are created by internal lateral transfers that occur in the HVACR Shop, Evening Trades, or Regional Campuses. Current UConn NP-2 QCW HVACR employees who may be interested in a lateral transfer to a new work schedule are required to apply to this job search to be considered for the positions listed above AND for any backfill vacancies that may become available as a result of lateral transfers. Vacancies may become available in any area and may include, but are not limited to: 2^nd Shift Sun – Thurs, 2^nd Shift Tues – Sat, 3^rd Shift Sun – Thurs, 3^rd Shift Tues – Sat, 1^st Shift Mon – Fri, 1^st Shift Sun – Thurs, and 1^st Shift Tues – Sat.